You’ll likely have plenty of paper, no matter if you’re a new company or an established one. This could include proposals, contracts decks and presentations, training materials, and more. This volume can be overwhelming making it difficult find the information you need.
Document storage services offer a secure, off-site location to store documents electronically. Businesses can benefit from streamlined workflows, increased productivity and many other benefits. By converting paper documents into digital files and organizing them to make them easier to access, they could help you save money, time and space at the office.
Improved Retrieval – According to Forbes, office workers spend between 30 and 40 percent of their time searching for printed documents. Document storage systems offer an online search engine that makes finding important information simpler and quicker. It also indexes every file automatically, letting employees find what they are seeking without having to navigate folders or search through the file names.
Streamlined Workflows : Document storage solutions allow document automation tool users to collaborate with colleagues and clients in real-time, regardless of where they are. This can boost teamwork and productivity. Document storage solutions could include features such as the ability to control version, eSignature capabilities and more to streamline certain business processes.
Reduced Risk: Using the document storage system allows for backups to be made in the event of a data loss or disruption. This can be a great benefit for businesses who are regulated by compliance, in which non-compliance could result in fines or license suspensions.